Lease and property basics
Keep executed leases, amendments, occupancy-related documents, move-in condition reports, required disclosures and any HOA or community rules actually provided to the household.
Rent and payment records
Store charges, dated payments, receipts, deposits, credits, returned-payment notices, installment arrangements and monthly reconciliations. Separate what was promised from what was received.
Maintenance and property condition
Record inspection dates, service requests, vendor invoices, photographs with dates, completed repairs and tenant communications. Keep an accurate chronology without altering original files.
Notices and communications
Preserve any relevant notices, proof of how and when they were delivered, emails, messages and other records. Avoid assuming that a particular notice, deadline or service method applies without verifying current rules.
Court and professional review materials
When relevant, save the actual filed papers, service returns, hearing notices, orders and payment records. Share a factual, source-linked index with your attorney or qualified professional rather than a narrative assembled from memory.
Privacy and retention
Secure records containing names, addresses, financial information and sensitive communications. Restrict access to those who need it, avoid public posting, and review applicable retention obligations.
Free roadmap, complete records workflow.
Start with the free printable Georgia process map. When you need organized ledgers, source logs, editable handoff forms and an offline organizer, see the $29 Rental Casebook.
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